New Hire Resources

Welcome to Nova Scotia Health Authority. 

Congratulations on receiving an offer of employment to work with us. Before you begin there is paperwork you need to complete.

Follow these steps to complete your new hire paperwork:

  • Carefully review the email you received regarding your conditional offer of employment,
  • Under the section Payroll and Benefits in the email take note of the forms you are required to complete.
  • Find the forms in the list below and click to open each page.
  • Read the information carefully, follow the links to each form and complete as required.
  • Ensure any forms that require your signature to be witnessed have a witness’ signature. If the forms are received without the signature of a witness it will be returned to you for completion and the delay may affect your benefits.
  • Return the completed forms to the HR assistant that sent you the email.
  • If you have any questions, contact the appropriate area based on the information provided in your email.

Note: Some of the forms you are required to complete will include a space for your employee ID number. This number will not be available until you start work. Please leave this space blank.

Forms to be submitted at pre-employment health assessment

Please make sure you complete and bring these forms with you to your pre-employment health assessment.

Occupational Health record 
Occupational Health – Immunization & Infectious Disease

Resources

Criminal Record Checks

Direct Deposit Enrollment

Nova Scotia Health Authority (NSHA) pays you through direct deposit to your bank account (only Canadian Banking institutions are acceptable).

You must print and sign the Direct Deposit Enrollment Form as authorization for NSHA to deposit your pay into your account(s).  Along with the form you must provide either a void cheque, a print out of your bank account information provided by your bank, or have the bank complete and sign the Direct Deposit Enrollment Form in the space provided.  You can change your account on record with NSHA at any time. Please leave the original account open until you have had at least one deposit into the new account.

 

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Provincial Personal Tax Credits Return

Nova Scotia Health Authority requires the TD1NS (Provincial Tax) 2017 form be completed by all staff to ensure they receive the proper provincial tax credits.

  • Enter your personal information on the top of the form where indicated (excluding your employee ID number)
  • Total all the credits you are claiming on lines 1 thru 11 and place the total in the box located on line 12.
  • If you are working for more than one employer or have more than one source of income, you can only claim the Basic Personal Amount from one source.
  • If you are claiming the Basic Personal Amount from another source of income, claim $0.00 in the box on line 12 with Capital Health. 
  • Sign and date the bottom of the form on page two.
  • If at any time your tax situation changes you must complete a new TD1NS (Provincial Tax) 2017 to ensure you are only claiming tax credits you are eligible for.

Note: Whatever tax credits you claim on the TD1NS (Provincial tax), you should also claim on the TD1 (Federal tax) found in Section C.

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Federal Personal Tax Credits Return

Nova Scotia Health Authority requires the TD-1 (Federal Tax) 2017 form be completed by all staff to ensure they receive the proper federal tax credits.

  • Enter your personal information on the top of the form where indicated (excluding your employee ID number)
  • Total all the credits you are claiming on lines 1 thru 12 and place the total in the box located on line 13.
  • If you are working for more than one employer or have more than one source of income, you can only claim the Basic Personal Amount from one source.
  • If you are claiming the Basic Personal Amount from another source of income, claim $0.00 in the box on line 13 with Capital Health. 
  • If you would like additional tax deducted from your paycheque, you may enter a monetary amount in the appropriate box on page two titled “additional tax to be deducted”
  • Sign and date the bottom of the form on page two.
  • If at any time your tax situation changes you must complete a new TD-1 (Federal Tax) 2017 to ensure you are only claiming tax credits you are eligible for.

Note: Whatever tax credits you claim on the TD1 (Federal tax), you should also claim on the TD1NS (Provincial tax) found in Section B.

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Employee Personal Data

Complete all required fields on the Employee Personal Data Form

  • If you have any personal changes during your time at NSHA, you can use the personal data change form found on the intranet.
  • You can update your phone numbers and emergency contact information through Employee Self Serve.

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Prior Service Form

Service dates are used to determine vacation entitlement and if applicable, retirement allowances. In some cases, if you worked at NSHA (or a NSHA predecessor employer) in the past, you could possibly have that service recognized for this purpose. This form must be completed even if you have never worked for NSHA or one of its predecessor employers.

  • Complete the appropriate area of the Prior Service form if you were employed at any of the facilities listed during the periods shown on the form.
  • Be as accurate as possible by providing the year, month and actual day of hire if known. 
  • It is imperative that any prior surname be provided as well as your Social Insurance Number (SIN). 
  • If none of the above applies to you, check the box "I was never previously employed at any of the organizations listed above".
  • Print your name, sign and date the bottom of the form

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Potential Enrollment in the Nova Scotia Health Employees’ Pension Plan

The Nova Scotia Health Employees’ Pension Plan (NSHEPP) is the only pension plan at Capital Health that allows for new enrollments. 

Note: If you meet any of the criteria indicated on the Potential Enrollment in the NSHEPP Form, you may be required or entitled to participate in the plan.

A copy of the NSHEPP Employee Information Booklet has also been provided.

A Benefits Administrator will contact you if there are any additional forms required.

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NSHEPP Application for Enrollment/Re-Enrollment

The Nova Scotia Health Employees’ Pension Plan (NSHEPP) is the only pension plan at Capital Health that allows for new enrollments. 

There are two other pension plans at Capital Health which were grandfathered at the time of previous amalgamations.

  • Answer all of the questions in Part 1 of the NSHEPP Application for Enrollment/Re-Enrollment Form
  • Sign and date the form and ensure someone other than your beneficiary(ies) witnesses your signature. 
  • Capital Health Benefits Department will complete Part 2 of the form once the form is received.
  • The pension plan recommends that if you have a spouse, you name someone else as your designated beneficiary. In Nova Scotia, if you are married (or living common-law) at the time of your death, your spouse would automatically be your beneficiary. By naming someone else on this form, your pension would be payable to that person(s) in the event that you and your spouse died together.

A copy of the NSHEPP Employee Information Booklet has also been provided.

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Application for Enrollment in the NSHEPP

If you are already a member of the NSHEPP at another participating employer (e.g. IWK Health Centre, Northwood) you must start contributing to the plan immediately.

If you are eligible to enroll in the Nova Scotia Health Employees’ Pension Plan (NSHEPP), you have the option to:

  • Join the pension plan immediately, or
  • Wait three months before deductions will come off of your paycheck

Answer all questions on the Application for Enrollment in the NSHEPP form and elect to either join immediately or serve the three month waiting period.

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Group Insurance Enrollment Form for NSGEU, Management & Excluded

If you are eligible for Group Insurance, you will have a 30 day waiting period before your benefits become effective. Please complete the Group Insurance Enrollment Form.  Your Great West Life card will be mailed to your home address. If you are adding a spouse to your plan, the spouse's card will follow shortly after. 

Coverage details can be found in the Group Insurance Booklets below. Unlike the pension plan, your life insurance is not automatically payable to your spouse in the event of your death. 

  • It is advised that you name a beneficiary(ies) for your life insurance. 
  • Your beneficiary(ies) can be anyone you choose.
  • Be sure to name a Trustee for the person(s) if they are under the age of 18.
  • If you have multiple beneficiaries please ensure the percentage distribution totals 100 per cent.
  • Your signature must be witnessed by someone other than the named beneficiary.

Note: Read the applicable "Group Benefit Plans" found in the reference section below for details on adding dependents to your plan

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Optional Life Insurance, Voluntary Accidental Death & Dismemberment

Nova Scotia Health Authority also offers optional insurances.

They are all voluntary and details can be found by choosing the Group Benefit Plan applicable to you.

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Health Association Nova Scotia LTD Plan

If you are eligible for the Nova Scotia Health Authority Long Term Disability Plan you will have a three month waiting period prior to enrollment.

Participation is mandatory for those who are eligible and enrollment is automatic.

Note: Read the two publications provided and choose the Group Benefits Plan applicable to you.

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HANS Application Form Group Insurance Benefits

Complete the Employee and Family Information (if you have dependents) as well as the dental section of the Application Form - Group Insurance Benefits (Form 1 - Legal). The subsequent sections are for optional insurances and health benefits. If you do not wish to enroll in any of the optional benefits, check the box ‘no coverage’ where applicable. Ensure you sign and date the bottom of the form.

Note:

For more details on the plans please see NSNU Group Benefit Plans. A link to the Benefits at a Glance has also been provided.

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HANS Beneficiary Designation Form

It is advised that you name a beneficiary(ies) for your Group Life Insurance. 

Note: If you are applying for any of the optional life insurance benefits from HANS Application Form Group Insurance Benefits, you would also designate a beneficiary(ies) for those insurances on this form.

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Beneficiary Designation Form - Group Insurance Benefits (Form 62 - Legal)

Application for Group Coverage (Research LTD plan)

This is for Research employees only. As with Basic Life Insurance, you can name anyone you choose as your beneficiary for the additional $25, 000 life insurance.

  • Complete sections 2, 4 and 7 of the Application for Group Coverage (Research LTD plan) form
  • Section 1 will be completed by the Capital Health benefits departments when returned.

More information can be found on the Research Employee Group Benefit Plans.

A copy of the Group Benefit Plan for Clinical Research has also been provided.

Downloads

Critical Illness Insurance

 Nova Scotia Health Authority also offers critical illness insurances.

They are voluntary and details can be found in the Mgt/Excluded & NSGEU Group Benefit Plans.

If you would like to apply, please complete the form Application Form Critical Illness (CDHA).

Note: If you are applying for Critical Illness Insurance above the evidence free amounts, all five pages of the Manulife Evidence of Insurability Form - Critical Illness (Form 57 - Letter) must also be completed.

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Personal Tax Credit Returns (Provincial & Federal) Retiree Only

Nova Scotia Health Authority requires the Provincial Personal Tax Credit Return Retiree Rehire and Federal Personal Tax Credit Return Retiree Rehire forms be completed by all retirees returning to CH employment to ensure they receive the proper tax credits.

  • Enter your personal information on the top of the form where indicated.
  • As a retiree / rehire, you now receive more than one source of income. You can only claim the Basic Personal Amount from one source (ie: your pension)
  • CH automatically enters $0.00 in the box on line 12 (Provincial) and line 13 (Federal) for you. 
  • Sign and date the bottom of the form on page two.
  • CH does not allow retiree rehires to have additional tax taken from their paycheque
  • If you would like additional tax taken from your monthly pension cheque, complete a new TD-1 (Federal Tax) 2017 and submit to the pension plan from which you retired.

Nova Scotia Health Authority has your pre-retirement banking and personal data on file.

  • If your banking information has changed since your retirement from CH, complete section (A) Direct Deposit Enrollment Form.
  • If your personal data has changed since your retirement from CH, complete section (D) Employee Personal Data Form.

As a retiree, you may also be in receipt of Canada Pension (CPP). 

  • For individuals who are between age 65 and 70, in receipt of CPP and working with Capital Health, you have the option to either continue to not contribute to CPP or start paying CPP contributions again until you reach age 70. Read and complete the Election to Stop Contributing to the Canada Pension Plan, or Revocation of a Prior Election form if it applies to you. Return the original to Canada Revenue Agency (CRA) and send a copy to Payroll Services.
  • For individuals who are under 65, in receipt of CPP and working with Capital Health, you will be required by CRA regulations to commence CPP contributions once again.

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Pledge of Confidentiality

Nova Scotia Health Authority (NSH) takes its responsibility to protect information seriously. We are all legally and publically accountable for the actions we take to safeguard information. NSHA's Privacy CH 100-100 Policy and Procedure will provide you with more information as well as direction on where to find other related documents and resources.

Read, print and sign the Pledge of Confidentiality to acknowledge your responsibility in protecting information. 

Note: When you begin work you will be required to complete an online course: Privacy and Confidentiality - Personal Health Information Act.

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Nova Scotia Health Authority Challenge Response Form

Required For Every Password Reset within NSHA. No passwords will be reset without successfully answering a minimum of 3 different questions.

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